Thursday, 23 February 2017

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Employment and internships

 

Background fact sheet

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Employment opportunities

In order to function effectively as a global organization, the United Nations Secretariat has a continuing need for staff. It is impossible to list in detail the different type of positions for which the Organization recruits.

Explore a career with the UN: more info

General information on employment opportunities and current vacancies at the UN Secretariat: more info

The specialized agencies, funds and programmes (i.e. UNESCO, UNICEF, WHO, etc.) conduct their own recruitment programmes. Candidates should consult the appropriate agency’s website for information concerning employment opportunities. The following webpage contains links to vacancy notices of over 30 of these organizations: more info

Aside from the ‘Blue Helmets’, which are military forces provided directly by the Members States, the UN rely on civilian staff for its peacekeeping missions. Information on recruitment for peacekeeping operations: more info

Salaries, allowances, benefits and job classification at the United Nations: more info

 

Language competitive examinations

The United Nations is looking for qualified candidates to fill its language positions across the Organization: more info

 

Young professionals programme (YPP)

The United Nations is seeking highly qualified nationals of certain countries for employment in order to achieve greater geographical balance of its professional staff. The Young professionals programme (YPP) is a recruitment initiative that brings new talent to the United Nations through an annual entrance examination: more info

 

Associate Expert Programme (Junior Professional Officer/JPO)

The Programme offers young professionals who are graduates from universities or institutions of higher education an opportunity to acquire professional experience in the technical cooperation of the United Nations Secretariat. An Associate Expert/JPO is recruited under bilateral agreements between the United Nations and donor countries.
More info
See also

 

United Nations Volunteers programme (UNV)

The United Nations Volunteers program is the UN organization that contributes to peace and development through volunteerism worldwide: more info

 

Internship programmes

Internship programmes at all major locations of the United Nations: more info

Internship throughout the UN system:
If you are interested in internships with other United Nations funds and programmes, you can find information here

Internship at the United Nations Regional Information Centre (UNRIC), Brussels
UNRIC is looking for qualified interns for a period of three to six months.
Applications should be sent to: UNRIC Brussels, attention: internship, Rue de la Loi / Wetstraat 155, 1040 Brussels, Belgium or via e-mail to: [email protected]

 

UN System Vacancies in Brussels

Vacancy announcement and internships for the various UN offices in Brussels are posted here

 

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Vacancies Brussels

UNHCR Vacancy: Administrative Assistant/Receptionist (G4)

The office of the United Nations High Commissioner for Refugees (UNHCR) is seeking a candidate to fill the vacancy of the following position:

Administrative Assistant / Receptionist (G4) in Brussels, Belgium  - Position 10022500

The Admin Assistant/Receptionist will be part of the Regional Representation for Western Europe's administrative team, which manages UNHCR premises in Brussels, where the RRWE, the Bureau for Europe, Donor Relations and Resource Mobilisation and Private Sector Partnerships have units. Under the supervision of the Regional Admin/HR Officer and within his/her areas of responsibility, the Admin Assistant / Receptionist will ensure persons of concern, visitors and the UNHCR workforce will receive appropriate and professional services in well managed premises. S/he will receive regular guidance from the supervisor.  The incumbent will manage the reception area, day to day office services and the good functioning of premises and equipment within his/her areas of responsibility. S/he will provide support to the Security Focal Point.  S/he will prepare travel authorisations for all units, and will assist in the Office's tendering exercises. S/he will have ICT support functions, preparing DSS forms and acting as back-up first level support. The incumbent will liaise with internal and external entities, under the supervisor's specific instructions, to ensure effective delivery of services and achievement of objectives. The nature of the role and the tasks requires tact, discretion, respect for confidentiality, timeliness, accuracy and adherence to UNHCR's standards and practices. The incumbent's workload and the assignments will remain under the constant scrutiny and direction of the supervisor.

Tasks
The incumbent will perform the following tasks:

-    Receive, screen and assist visitors and persons of concern and direct them to the appropriate staff member/ unit/ office.
-    Take messages or provide general information, understanding the importance and confidentiality of the issues treated.
-    Adopt a tactful attitude to inform and convince interlocutors to accept unwelcome situations, such as waiting longer than expected, or unavailability of staff, or the need to respect procedures for visitors.
-    Identify and prioritize vulnerable cases.
-    Report immediately on any security concerns occurred at the reception area or relevant security concerns in the office premises / building / duty station.
-    Act as support to the Security Focal Point and back up on day to day safety and security issues: obtaining information and preparing reports; managing the fire warden system and being coordinator of fire & evacuation procedures; maintaining the emergency communication system and informing staff as needed; providing a guided orientation to the office premises to introduce all newly arriving workforce to security and safety procedures; preparing safety and security manuals and accurate information for staff; ensuring fire equipment, AED and first aid equipment are always functioning and maintained; manage storage, distribution and records of badges and keys, programming badges as required.
-    Ensure the reception area always presents a welcoming and professional image for UNHCR.
-    Monitor the office premises for maintenance issues and take appropriate action to resolve issues swiftly, in consultation with the supervisor. Consolidate premises information and provide data to the supervisor as required.
-    Liaise with and maintain good working relations with UNHCR's maintenance companies, technicians and other external suppliers to ensure swift, effective services to best serve UNHCR.
-    Maintain stocks of office supplies, and keep up to date stock records. Ensure the storage & archive rooms are tidy, well organised and function well. Prepare orders for new supplies purchases. Monitor the performance of suppliers. Assist in management of the archives, under direction of the supervisor.
-    Assist in informal and official tendering exercises.
-    Receive, register, route incoming and outgoing mail and other shipments, when required.
-    Act as main liaison between UNHCR and the building management for day to day issues.
-    Make arrangements to book external meeting rooms, organise meeting catering, and other meeting facilities as instructed.
-    Prepare travel authorisations, including calculation of travel entitlements for all Brussels units as required: Regional Representation & Bureau for Europe, and their reporting offices when necessary; Private Sector Partnerships and DRRM units.
-    Prepare and submit DSS forms for the workforce, maintain records, and resolve system access problems in consultation with the responsible staff / units.
-    Act as back up to the Snr. IT Associate for first level ICT issues, resolving where possible or escalating them when necessary
-    Assist in drafting and maintaining office manuals, procedures and administrative records which may be needed.
-    Act as informal administrative information resource, providing guidance to all Brussel workforce regarding approved office procedures, including to the office interns.
-    Maintain accurate and complete hard copy and electronic records, in line with office needs and instructions.
-    Draft routine correspondence, and other correspondence under guidance.
-    Perform any other duties deemed necessary by the supervisor / senior management in order to meet the internal and external level of the services of the Organisation.
 

Qualifications
-    Completion of secondary education with certificate/training in Business Administration, Social Sciences or other related field.
-    Minimum 3 years of previous job experience relevant to the function.
-    Computer skills (MS office).
-    Fluency orally and in writing in English and French

Desirable qualifications and competences
-    Previous experience working in or with UNHCR.
-    Completion of UNHCR learning programmes or specific training relevant to the functions of the position.
-    Good working knowledge of UNHCR administrative and financial rules, procedures and processes.
-    Knowledge and working experience of MSRP (PeopleSoft).
-    Fluency orally and in writing in Dutch and oral competence in other languages.

Contract period
1 year renewable

Interested candidates are invited to fill in the Personal History (P.11) form which can be obtained at www.unhcr.org/recruit/p11new.doc. Completed forms are to be submitted by Tuesday, February 28th 2017 at 24h00, together with a motivation letter in English to [email protected] with “Administrative Assistant/Receptionist” in the subject.  Late applications will not be accepted.


Only those candidates short-listed will be notified

 

Read more ...

UNHCR Internship: External Relations Internship

The Office of the United Nations High Commissioner for Refugees offers assistance and protection to refugees around the world. UNHCR is one of the largest refugee agencies, with a staff of over 9300 employees who help millions of refugees in over 125 countries.

The External Relations Unit for Belgium and Luxembourg is seeking a native Dutch-speaking intern for six months starting 10 March 2017. The intern should have a good command of English and a good comprehension of French as well as knowledge of the media sector (including social media). Website content management skills are a strong asset. Graphic design and video-making and editing skills are also an advantage.

 What we offer
        
•    Work in a dynamic, international environment
•    Learn about state-of-the-art promotional techniques
•    Learning about refugee issues with one of the largest humanitarian organizations in the world
•    First-hand accounts of refugee situations, via presentations given by staff assisting refugees in Belgium and abroad
•    Experience with a UN agency
•    Wide variety of interesting tasks
•    Chance to practice English and French
•    Letter of recommendation from a prestigious organization

General description of internship
        
•    Researching and summarizing information on a variety of historic and current refugee issues
•    Monitoring and analyzing the Belgian and Luxembourg press on a daily basis
•    Writing, editing and translating texts (English and French into Dutch), usually for the website
•    Finding and loading content onto Twitter, the website and Facebook
•    Assisting with the organization of events
•    Taking, editing and filing photographs
•    Making and editing videos and slideshows
•    Assisting with the creation of publications (brochures, bookmarks, posters)
•    Assistance with general office tasks on an ad hoc basis

How to apply
        
Please e-mail your CV and cover letter by 22 February to [email protected] with the subject ‘’Dutch-speaking PI Internship’’. Early applications may be given priority. Please note that this is an unpaid internship.

 

 

United Nations High Commissioner for Refugees - Regional Representation for Western Europe
Avenue Louise, 283 - 1050 Brussels    Tel.: +32 2 627 5999    unhcr.be

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